Syringa Heights Water District
Meeting Minutes
8-13-13
Meeting opened at 12 noon by President Mike Benjamin– Connies Restaurant
Board Members present – Stephen Drinkard, Verna Gabel, Fred Darnell
Visitor : Frank Cafferty
Discussion on billings and past due charges. Frank to review how due dates can be adjusted so that if last months bill has not been paid by the new billing date it will show a past due for the last month. Generally the billings go out the first few days of the month and are due the last day of that month.
Also, Frank to adjust billing program to send multiple past due charges if not paid for several months.
Frank gave report on progress of switchover. Things going fairly smoothly with no major glitches. Some patrons still mailing payments to Hutchins, and Frank will note those and email Fred so he can make contact with them.
Board agreed that Jean Cafferty, Frank Cafferty, Mike Benjamin and Fred Darnell will be signatory on the Checking account. One signature on checks is sufficient. Frank will give list of payments made at or before each board meeting. He will send request for payment for any of his services and expenses via email for approval by the Board. He will send to Fred, and Fred will forward for comment to others.
Stephen Drinkard will do a little research to see if any grants are available for replacing cement-asbestos pipe.
Lockbox agreement with Panhandle State Bank reviewed and approved by Board.
Inquiries to [email protected] go to Fred. Other board members can have them CC to them if they wish. No takers—-
Mike will schedule a learning time with Stephen on the Ground Radar equipment so we can utilize it to our best advantage. When working properly, we should be able to trace the mains and verify each connection.
Mike to review Certificate Holders list for accuracy, and identify owner and/or responsible party . Make any adjustments as necessary so our list is up to date.
Meeting adjourned at 1:35
Respectfully Submitted
Fred Darnell, Secy.