Minutes of 5-8-2018 Meeting

  • Syringa Heights Water DistrictMeeting Minutes

    5-8-2018

     

    Board Meeting – 5-8-2018 at Connies – Meeting opened at 4:07 by President Mike Benjamin

    Board Members present – Cafferty, Drinkard, Gabel, Darnell

     AGENDA ITEMS

    1. No additions or amendments to the Agenda
    2. Minutes of April meeting approved

     

    OLD BUSINESS:

    1. Cross connection plan status –
    2. Drinkard presented the Board with a brochure published by IRWA that provides information on Cross-Connection and reasons to protect from it.  The Board approved using it and Drinkard will get 220 copies made for distribution to our users.

     

    1. Drinkard reported that we are now an official member of IRAW

     

    1. Review of DEQ status.
    2. Tim sent an email dated May 8 that 5 of Katy’s letter dated 3/27/18 are complete. Remaining are Item 2 – the CCC program, Item 6 –system

    pressures, and Item 7 – the public input portion remain to be done.

     

    Drinkard will check with Dover (Bill Stern)to see if they will require particular wording if and when they become our supplier. Then work with Tim to develop the plan that is acceptable to DEQ.

     

    The pressure portion will be completed by Sewell.

     

    The public hearing will be held as soon as Facilities Plan is complete.

     

    1. Review of Purchase Agreement with City.
    2. Fred to continue to have contact with City to come up with a revised and acceptable Agreement. The existing Agreement was formulated when the City had placed a moratorium on the District to not provide any new connections because they claimed they did not have adequate water for us.

     

    1. Update on Upland Annexation.
    2. After much discussion, it was agreed to continue to contact property owners affected by proposal to fill in the area on Upland that is now out of the District. IDAPA rules specify how this process is to be accomplished, (42-3218) This will allow those property owners an opportunity to have future access to water from the District without going through the onerous process to do it individually.

     

     

    1. Drinkard notes that Budget is now posted on website. .New Base Rate will be

    $33.00. Cafferty to make the change beginning with the June billings.

     

     

     

    1. Review of John Cafferty last email.
    2. He declared that we can do away with the Certificate issue by changing the By-Laws.
    3. He encouraged that we need to annex properties into the District that are now not a part of the District.
    4. He feels the ByLaws may need significant changes if they have not been updated since we became a District.
    5. He addressed the connection fee (equity fee) issue and offered that Ms Kling in his office can be a good resource for us on how this has to be done. Tim contacted her and is working on it. Fees have to be applied uniformly, but the Board has the discretion to allow payments if need be.
    6. Frank reported that progress is being made on the contact list.

     

    NEW BUSINESS.    

             

    1. Review of ByLaws – Probably a special meeting for this. Drinkard will email the Board Members Bylaws of another water district for our review and future comments.

    Drinkard will check with IRAW to see if they have model information we can use for this.

     

    Drinkard will check with DEQ to find out how we may be able to revert back to an association and not be a taxing district. The answer to this is timely, as it will affect some of the decisions of tonights meeting as to how to go forward.

     

    1. The issue of assigning extra work to Board Members and paying them was discussed. Fred will contact John Cafferty for his comments.
    2. Notification can be made with a letter. The Board has the power to change this by changing the ByLaws, per John Cafferty.

    $. General Ops report.

    154,911 gallons lost during April. Loss does not seem to be consistent, which is curious.

    Past Due Bills  – Collection effort was successful, with all but one paid to date.

    Financial Report –Reserve  $239,157.84     Checking –  $36,064.45

     

    END