Minutes of 11-13-2018 Meeting

Posted on by Tim Posted in Minutes

Syringa Heights Water District

Meeting Minutes

11-13-2018

 

Meeting opened by President Drinkard at 5:10 PM at Connies

Board members present:  Cafferty, Gabel, Darnell

  1. Amendment to Agenda: review State insurance requirements
  2. Minutes of 10-9-2018 meeting approved as written
  3. Old Business:
  4. Report from Certified Operator: System working well . no significant issues
  5. Board accepted Sewells calculations and recommendation for NUFF change, as required every 5                      years by Code.  $ 6,185.00 per connection. Approval unanimous. Board also approved refund to the last 4 users who paid $7,500.00 with the stipulation that if the new fee was less they would receive a refund.  Frank to do this.  ($1315.00 each)
  6. Financial report:  Reserve $289,222.52     Checking  $37,756.75
  7. Water Loss:  Month of October 63,631 gallons
  8. Update on By-Laws:  Stephen is working on them as he finds time. Board agreed that there is no urgency.

 

New Business:

  1. Discussion re: website. Board agreed that a review and improvements are needed to better access District information. Stephen will visit with Keeokee to determine what can be done.
  2. Review meeting with Sewell re: Facilities Plan.

Sewell to get information as to how to word public notices and set up a public meeting time and place to present the plan as engineered. D E Q and Idaho Code require this phase of the project.

 

Sewell will also proceed to explore possibility of making water available to the Pristine Heights subdivision and additional improvements for Rocky Point, etc.

 

  1. Discussion re: information to Stephen Smith so he can present our claim to the City. Stephen Drinkard will compose a letter expressing our desires, and Fred will prepare a historical recap so Smith can more fully understand where we are coming from. The Board agreed to use $7,500.00 as the basis of connection fees and the current $34.00 per month user fee. These are monies that should be in our operating account to pay for maintenance and upgrades. This will be presented to Smith ASAP.
  2. Budget review began but it was decided to wait until the full year costs are posted. The year runs from Dec1 thru Nov 31. The Board will complete the 2019 Budget at the December meeting.
  3. Stephen will review and fill out application to State for required Insurance for Water Districts.