Syringa Heights Water District
Meeting Minutes
7-10-2018
Agenda addition
Motion made by Stephen 2nd by Verna
ADD
- Report from Certified Operator
- Discuss Idaho code Chapter 32
- ByLaw progress
- Cross Connection implementation Ordinance 18-01
Reason to Add — original agenda incomplete. None of the items will result in policy change.
Motion passed by vote
Meeting opened by President Mike Benjamin at 4:09 PM
Board members present – Darnell, Gabel. Drinkard
Visitors : Jean Stapleton, City Administrator and District resident, Frank Cafferty, Certified Operator
OLD BUSINESS :
- Not much was able to be done with Kevin Re: finding leaks due to the terrain of the District and equipment capabilities. Gleaned a lot of general information from him about processes.
- City is ever mindful of our contract issues . Personnel changes have slowed things down and the workload at the City with downtown work consuming resources. Jennifer said they would try to have some progress made within 3 weeks, but Fred told her time was not of the essence, and better results would probably be the outcome by not rushing things, as there is no emergency. It was agreed that sometime in September would be good to take this up again.
- Same comments as “b”
- No current report. Fred went by Sewell office Tuesday AM but unable to talk to Tim, as he was in a meeting. Fred did not get back.
- Paperwork confirming a lot of history of the District has not been located. The boundary was approved by the Courts and the City when the Association was formed in 1969. When it was reformed as a District in 1982, Judge Towles of the District Court affirmed the election to do so and a request and backup documents were sent to the Idaho Tax Commission. A letter was received from Idaho Tax people asking for additional information which was never acknowledged by the District. As Sewell was developing the new facilities plan, DEQ noted the deficiency and Sewell is addressing the problem by completing the District boundary legal and including current Petitions to Annex from contiguous properties. The County has recognized us as a District but not a taxing District. That will happen when the current boundary legals are completed and published, etc.
- No report from Sewell on this item.
- No new contacts have been made with our attorney.
- Frank reported on current operations. Our contractor – K-CON is no longer in business and he has asked another contractor to work with us on an as-needed basis. Frank is familiar with them and is comfortable that they will work with us amicably
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Minutes ( continued)
- Water loss June 1 thru July3 — 88,777 — = 4.24 %
- Financial status — Reserves $239,177.83 Checking $44,525.35
NEW BUSINESS :
Idaho Code discussion. More info is needed to determine to what degree it is a mandate or a guideline. The District Court Clerk tells us that as a taxing district we are pretty much self-regulating.
We need to establish our By-Laws to determine how this works. We will consult with other Districts to see how they handle this. Our current By_Laws are remnants of when we were an Association.
A sample questionnaire was distributed to the Board for perusal and comment . A special meeting needs to be called for By-Law work and how to implement the Cross Connection Ordinance.
Stephen has compiled a to-do list of things that need to be addressed as general housekeeping items and necessary tasks, best done by Board members who know and understand the issues. There are many things that need to be done. This can also be done at the special meeting.
The workload on the Board members is out of hand. A review of how to resolve this can also be done at the special meeting. To keep costs down, Board members may be paid to do some of the time consuming projects, such as finalizing By-Laws, Annexation issues, infrastructure studies and scheduling, project management, etc. As a self regulating entity, we will check to see how to go about this issue.
Stephen motioned to Adjourn at 6 PM, 2nd by Verna
All approved
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